Privacy Policy

1. Scope and Definitions

This Privacy Policy applies to information collected by or on behalf of the Cypher Discord Bot (the "Service"), including information collected via Discord interactions, the Service's website, and any related interfaces. "Personal Data" means any information relating to an identified or identifiable individual.

2. Information We Collect

2.1 Discord Account and Server Data

When you interact with the Service on Discord we may collect:

• Discord user ID, username and discriminator, display name, and avatar (where necessary)
• Server (guild) ID, channel IDs, role IDs and names (for features that operate at the server level)
• Messages, attachments, or other content you submit via bot commands (only as required to fulfill the command)

2.2 Usage, Logs, and Technical Data

We collect information about how the Service is accessed and used, including:

• Command usage, parameters, and timestamps
• Logs necessary for moderation, debugging, abuse detection, and analytics
• IP addresses and device information if interacting with hosted pages or webhooks

2.3 Derived and Aggregated Data

We may create aggregated or anonymized data from Personal Data that does not identify you and may use or share such data without restriction.

3. How We Collect Data

• Directly from you when you use commands or configure server settings.
• Automatically through logs, telemetry, and analytics while you use the Service.
• From third-party services you authorize (e.g., when you connect integrations).

4. Legal Bases for Processing (where applicable)

If you are in a jurisdiction that requires a legal basis for processing Personal Data (for example, the EU), we rely on one or more of the following depending on the context:

• Performance of a contract (to deliver the bot features you requested)
• Legitimate interests (security, fraud prevention, service improvement, abuse prevention)
• Consent (where we ask for and you provide it for optional features)
• Compliance with legal obligations

5. How We Use Your Information

• To provide, operate, and maintain the Service and its features.
• To process commands and deliver requested functionality (moderation, welcome messages, analytics).
• To detect, prevent, and remediate abuse, fraud, security incidents, and other harmful activities.
• To improve and develop new features, perform analytics, and understand usage patterns.
• To communicate with you about the Service, updates, and support requests.

6. Sharing, Disclosure, and Transfers

We do not sell Personal Data. We may disclose Personal Data in the following limited circumstances:

• To service providers and subprocessors who perform services on our behalf (hosting, analytics, monitoring).
• To comply with legal obligations, subpoenas, court orders, or lawful requests by public authorities.
• To respond to security incidents and to protect the rights, property, or safety of the Service or others.
• In connection with a corporate transaction such as a merger, sale of assets, or acquisition.

7. Cookies, Tracking, and Analytics

Our Service may use cookies or similar technologies on hosted web pages for operational needs or to provide analytics. Cookies are not used to track activity on Discord; they are used for web sessions and optional features on hosted pages. You can control cookie preferences via your browser settings.

8. Third-Party Integrations

The Service may integrate with third-party APIs (e.g., Google, Wikipedia, analytics providers). When you use those integrations, the third party's terms and privacy policies apply. We are not responsible for third-party data practices.

9. Data Retention

We retain Personal Data only for as long as necessary to provide the Service and for legitimate business purposes, such as security, compliance, and dispute resolution. Retention periods vary by data type; server administrators can request deletion of server-specific data. See the contact section to request deletion or export of data.

10. Your Rights and Choices

Depending on your jurisdiction, you may have rights including accessing, correcting, deleting, or restricting processing of your Personal Data, objecting to processing, and obtaining a copy of your Personal Data in a portable format. To exercise these rights, contact us via the support server or the contact email provided on our site. We will verify requests as required by law before fulfilling them.

11. International Data Transfers

The Service may transfer Personal Data to countries other than your country of residence, including the United States. Where required by law, we will implement appropriate safeguards for international transfers (standard contractual clauses, data processing agreements, or reliance on adequacy decisions).

12. Security

We use reasonable administrative, technical, and physical safeguards to protect Personal Data. However, no security measure is perfect. If you suspect a security breach affecting your data, notify us via the support channels immediately.

13. Children's Privacy

The Service is not intended for children under the age of 13. We do not knowingly collect Personal Data from children under 13. If we learn that we have collected Personal Data of a child under 13, we will promptly delete it and terminate the child's account where applicable.

14. Data Processing Agreement (DPA)

Organizations that require a written Data Processing Agreement for GDPR or similar compliance should contact us via the support server so we can discuss and, where appropriate, enter into a DPA.

15. Automated Decision-Making

We do not make automated decisions about you that have legal or similarly significant effects. Automated systems may be used to detect abuse or violations; any consequential human review will be available on request.

16. Updates to This Policy

We may update this Privacy Policy. Material changes will be communicated by updating the "Last Updated" date and, where appropriate, by providing notice via the Service or support channels. Continued use after changes indicates acceptance of the updated policy.

17. Contact Us

For privacy inquiries, DPA requests, or to exercise your data rights, please contact us via our support Discord server or the contact address listed on our website.

By using the Service you acknowledge that you have read and understood this Privacy Policy.